Deliverables – Specifications & Deadlines
The information presented here is subject to change.
Final guidelines and deadlines will be as published in the Industry Manual
you will receive approximately 3 months prior to the event.
Dear Supporter,
This page contains specifications and guidelines for various deliverables and is designed to assist you in preparing for the event.
The deadlines indicated are estimated. The exact deadlines will be published in the manuals in due course.
Due to accreditation criteria for this Conference, which is CME certified, the following rules must apply:
- AABIP logo should NOT be used in any promotional materials created by the supporter.
- Materials created by companies should NOT utilize the main event marketing look and feel.
- When promoting your sponsored session (Breakfast and Lunch Sponsored Sessions), please always indicate on any of your promotional materials: This session is not included in the main Conference CME/CPD credit.
- When promoting your sponsored session (Breakfast and Lunch Sponsored Sessions), you are allowed to use the phrase: Official session of the AABIP 7th Annual Conference
- When creating your content for mailshots it is allowed to promote product, sponsored sessions (Breakfast and Lunch Sponsored Sessions) or company promotion. When promoting sponsored sessions (Breakfast and Lunch Sponsored Sessions), please always indicate the following text inside: This session is not included in the main Conference CME/CPD credit.
Exhibitors and Supporters Portal
Login details to access the Portal will be sent to the company representative once the contract is signed.
The Portal enables exhibitors and supporters to:
- Submit company logo and profile
- Order lead retrieval (badge scanners)
- Submit a list of individual names for badges and order extra exhibitor badges
- Submit booth drawing
- Submit other deliverables as per sponsorship agreement
Notes:
- One user per company – the login details will be sent to the contact person who signed the contract. This person is responsible for passing on the login details to any third party if needed.
- The contract holder will be charged with any purchase made by their employee, stand builder or agency, unless requested otherwise in writing.
- Access to all Portal services will be available only after submission of your company logo and profile.
- Please note that access to the portal allows the user to see information from previous transactions made by your company with Kenes Group.
- Only deliverables indicated in your contract, should be submitted via the Portal. Items that are not included in your contract will not be processed.
- Keep the Exhibitor’s Portal link together with your login information on hand for future reference.
Sponsored Sessions
Deadline: As early as possible and no later than 6 weeks prior.
Please submit the final session program using the attached Agenda Format via email to dyosifova@kenes.com as early as possible and no later than 6 weeks prior to the Conference. The proposed program should include:
- Session Title (up to 110 characters including spaces)
- Session Description (up to 200 words, you can also include hyperlinks inside of it)
- Speaker Presentations Titles
- Timing – duration of each speaker presentation and full timing of the agenda
- Speaker/Moderator Full Name
- Speaker/ Moderator Country
- Speaker/ Moderator E-mail
- Speaker/ Moderator Affiliation
- Speaker/ Moderator Bio and Photo (please see specs below)
Please see below specs for Speaker Bio and Photo.
- Speaker Bio – up to 200
- Speaker Photo – 180×240 px, JPG Format
In case of changes to your session title or program after submission, please update the Industry Coordinator: Diyana Yosifova at dyosifova@kenes.com
If you wish to have your session recorded, please contact our Product Marketing Team: Ms Olaya Espejo at oespejo@kenes.com.
Promotional Materials
Promotional Email Blast – Exclusive
Deadline: 6 Weeks prior.
Guidelines:
Sponsors entitled to an Industry Mailshot as per their signed contract, please click here for the design requirements. Please make sure to forward these guidelines to your web-designer/programmer.
Please upload the HTML version of your mailshot and other relevant files together in zip folder and send us everything with the subject line, no later than 6 weeks prior to the Conference via email to dyosifova@kenes.com.
Important notes:
- In case the webmail is promoting a sponsored session, please include the following disclaimer: This session is not included in main Conference CME/CPD credits.
- It is not allowed to use the society logo. The event’s banner will be added to the webmail’s header by Kenes.
- The “From” field will be “AABIP 2024 Supporters”.
- The exact launch date will be determined by Kenes in due course. The E-mail Blast will be sent out to the preregistered delegates who have agreed to receive promotional material from supporters.
- Content received after the deadline may be processed for an additional fee of USD 500.
Dedicated Webpage incl. a 4-min Video on the Conference Website (for GOLD Sponsors)
Deadline: Thursday, July 25, 2024
The sooner you provide the items, the better: it takes us approx. 7 working days from the day submitted until the webpage is created and posted on the Conference website.
Guidelines:
All GOLD Sponsors entitled with a Video Teaser will be offered a dedicated webpage including a 4 min. video on the official Conference Website.
Please consider processing time of 7 working days from the submission of materials until the webpage is ready.
The supporter should provide the following:
-Company logo in high resolution (if not provided, we will use the logo uploaded in the Portal)
-4min video:
Video Format: MP4(H.264), 720P, Audio Format: AAC LC, BITRATE: 64 KBPS
-Text of approximately 300 words
-Deadline: Thursday, July 25, 2024
Please note:
-The webpage is subject to approval.
-The webpage may not mention a commercial product or brand name or a specific drug.
Banner Advert on the Conference Website (for SILVER and BRONZE Sponsors)
Deadline: Thursday, July 25, 2024
The sooner you provide the items, the better: it takes us approx. 7 working days from the day submitted until the webpage is created and posted on the Conference website.
Guidelines:
All SILVER and BRONZE Sponsors entitled with a Banner Advert on the Conference Website, should provide the following:
– 1 x A5 PDF(Format: PDF /A5 size)
Deadline: Thursday, July 25, 2024
Please consider processing time of 7 working days from the submission of materials until the webpage is ready.
Please note:
-The advert is subject to approval.
-The advert may not mention a commercial product or brand name or a specific drug.