Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Supporters and Exhibitors to:

• Submit company logo and profile
• Order lead retrieval (badge scanners)
• Submit individual names for badges and order extra exhibitor badges

Link to access the Portal https://exhibitorportal.kenes.com

Notes:

• The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
• Access to all Portal services will be available only after submission of your company profile and logo.
• Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Kenes Contacts:

Conference Organizer
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel:  +41 22 908 0488

Exhibition & Industry Coordinator
Diyana Yosifova
Tel: +41 22 908 0488 Ext: 258 | E-mail: dyosifova@kenes.com

Industry Liaison & Sales
Paula Suarez
E-mail: psuarez@kenes.com

Hotel Accommodation
Olina Stoyanova
E-mail: ostoyanova@kenes.com
https://hotels.kenes.com/congress/AABIP24

Audio Visual Coordinator
Mike Perchig
E-mail: nest@nest-av.com

Registration Specialist
Nerea Esteban
E-mail: nesteban@kenes.com | reg_aabip24@kenes.com

Product Marketing Coordinator
Olaya Espejo    
E-mail: oespejo@kenes.com

Contractors:

Catering
Sheraton
Exclusive service
AABIP24 Sponsor Menu
To order or discuss in further detail, please contact Ashley Pasquini at apasquini@lemeridiensheratoncharlotte.com or 704-348-4654
Always CC the Industry Coordinator: dyosifova@kenes.com
Deadline: Wednesday, August 7

Shipping & Freight Handling
Viper
For inquiries, please contact Ashley Castillo: ashley@vipertradeshow.com
Viper Shipping Forms, Labels, Material Handling Form and Inbound form
Viper Online Order Form
Viper is the exclusive handler inside the venue.

Furniture / Graphics & Signage / Plants & Floral Arrangements
Viper
Official Builder
Viper Show Coordinator: Ashley Castillo | ashley@vipertradeshow.com
Viper Online Order Form

Only the main contact will have access to place online orders. Usernames and passwords have been sent by Viper. If you haven’t received your username and password or if an additional contact or EAC needs access to the Viper Tradeshow online portal, please contact your Exhibitor Services Coordinator: Ashley Castillo | ashley@vipertradeshow.com

*Please take in mind the punctuality for starting and finishing times, as the time for each session is limited.

Timetable and halls are subject to changes. The most updated timetable is published on the AABIP 2024 Conference website.

Important information:

• Industry Supported Sessions are not included in main Conference CME/CPD credits.
• In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your session. Please coordinate directly with the Industry Coordinator, Diyana Yosifova at: dyosifova@kenes.com.
• We recommend arriving early to set up the hall prior to the start of your session. A member of the Kenes Operational team will be available onsite should you need any assistance.
• Handouts are allowed to be distributed at the entrance to the Session Hall; however, it is NOT permitted to place material on the seats inside the hall.
• Printed tent cards placed on the head table are allowed and should be produced and provided by the supporter.
• We ask presenters to follow the time schedule precisely in order for the day’s events may run smoothly. The updated scientific program can be found on the AABIP 2024 Conference website

• The catering is exclusive to Sheraton.
• It is mandatory for the Supporters who have a Lunch or Breakfast Session, to order Lunch/Breakfast catering for their sessions:
  • for Lunch sessions, a minimum of 100 meal boxes is required.
  • for Breakfast sessions, a minimum of 30 meal boxes is required.
• To order Catering, please refer to the AABIP24 Sponsor Menu.
• To order or discuss in further detail, please contact Ashley Pasquini at apasquini@lemeridiensheratoncharlotte.com or 704-348-4654.
• Please always CC the Exhibition manager: dyosifova@kenes.com
• Deadline: All orders must be placed by Wednesday, August 7
• It is recommended to indicate that you will offer catering/lunch boxes in all your publications, as it will help to increase the attendance (as long as it is in line with the supporter’s internal compliance policy).
• Please note that additional charges may apply for cleaning the hall immediately following the session.
• Supporters who wish to order food and beverages for their demo suite (meeting room) are welcome to do so directly with venue, using the same AABIP24 Sponsor Menu.

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Session speakers have already been invited by the Conference.

*Final halls capacity will be determined by the conference scientific program, and it can slightly decrease.

In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your session. Please coordinate directly with the Industry Coordinator,Diyana Yosifova at dyosifova@kenes.com.

Floor plan of First Floor:

Floor plan of Main Hall (Plenary):

Floor plan of Halls Breakout 1 and Breakout 2:

We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com. A technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Important Note for Macintosh Users

Please refer to the Deliverables section on the website: https://aabipconference.com/important-information-for-sponsors-exhibitors/deliverables-specs-deadlines/

Kindly refer only to the relevant items in accordance with your sponsorship agreement.

Please submit all relevant items as per the guidelines below via email to the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.

Supporters have the option to create signage promoting their sessions (Lunch or Breakfast) according to the below guidelines.

The session signage must be produced by the supporter.

Self-Standing Sign at the Entrance of the Hall

1x free standing vertical sign can be placed at the entrance of the session hall 30 minutes prior to the session’s published start time (max. dimensions: 38″ W x 84″ H)

Stage Banner

1x free standing vertical sign can be placed on/next to the stage (max. dimensions: 38″ W x 84″ H)

Self-standing signage at the Exhibition Area

The Supporter is entitled to place 1x free standing vertical sign (max. dimensions: 38″ W x 84″ H) advertising the session on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Industry Coordinator and Exhibition Manager regarding exact time and location.

Please note:

• Due to CME/CPD accreditation criteria, you may not place signage advertising your session in any other locations unless coordinated with Kenes staff onsite.
• The session signage is optional and must be produced by the supporter.
• Please make sure to indicate the following disclosure on the signs: This session is not included in main Conference CME/CPD credits. 

Wi-Fi

Free Wi-Fi will be available at the conference venue. Please be aware that public Wi-Fi capacity is limited. Therefore, it is restricted to email and web browsing activity.

Should you require Wi-Fi or an internet line during the event, please contact the Industry coordinator, Diyana Yosifova at: dyosifova@kenes.com.

Demo Suites / Meeting Rooms / Hospitality Rooms

Supporters interested in renting a demo suite during AABIP 2024 Conference should contact Industry Liaison & Sales, Ms. Paula Suarez at psuarez@kenes.com.

AABIP24 Gala Dinner Ticket Options

AABIP24 GALA DINNER will feature an awards ceremony to honor the outstanding achievements and contributions of members from within the AABIP community. Details information is available here: https://aabipconference.com/gala-and-awards-dinner/

As it has limit number of tickets, it is important to check with your colleagues/sales reps, etc,  who would attend AABIP if they would like to participate in the event as probably there would not be tickets available onsite.

If you just want to purchase Gala Dinner Tickets (150USD), please contact: reg_aabip24@kenes.com.

The opportunity to be the only sponsor of the GALA still available, so you still have the opportunity to sponsor this event for around 300 attendees.

There is also the opportunity to purchase a whole 10 pax table and if desired, one of the members of the committee can be part of that table. (1500USD each table)

Supporters interested in sponsoring the AABIP 2024 Gala Dinner and/or purchasing a whole 10 pax table, should contact Industry Liaison & Sales, Ms. Paula Suarez at psuarez@kenes.com.

Waste Disposal

Please note that it is the supporter’s responsibility to leave the session hall in a clean and tidy manner once your session has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of your session. Any discarded waste, including promotional material, left behind will be removed by the Conference organizers at the expense of the supporter concerned.

Industry Session Badges

Each industry session organizer is entitled to up to 10 Industry Session badges which allow access to their Industry Session only. These badges will not display individual names. Industry Session badges will be prepared upon request only and can be collected at the Registration desk 2 hours prior to start of your Industry session. Industry Session Badges need to be returned to the Registration desk after the session has ended.

Catering

The catering is exclusive to the venue – Sheraton. If you wish to order food and beverages, please contact Ashley Pasquini at apasquini@lemeridiensheratoncharlotte.com or 704-348-4654. Please always CC the Industry coordinator: dyosifova@kenes.com. For detailed information please check the Tab: Catering

Parking

Parking (1200 spaces): hotel charges for parking apply. Standard self-parking rates are currently $25 per car per day. Valet parking is available for $35 per day. Overnight rates are $25 per car per night for self-parking, and $35 per car per night for valet parking.

Parking information is available here: AABIP24 Exhibitor Information Parking

“K‐Lead” Application – Barcode Scanner Application (no device included)

Maximize your Participant Experience – Use our innovative technologies for your session

Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:

• Sessions Recording and many more products designed for capturing and recording session content.
• Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
• Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.

We also provide tailor made customized solutions – contact us to make it happen!
For more onsite products opportunities and price quotes – Click Here

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.

Please contact us to discuss your needs and our relevant solutions.

Please submit your order by Thursday, July 11, 2024. Orders received after the deadline will incur rush fees.

We respectfully request that all supporters (sponsors, exhibitors, special interest groups, and other stakeholders) comply with the Conference Blackout Policy as per the signed contract and the prospectus. Kindly refrain from holding organized meetings or events in parallel to the scientific program. Click here to view the conference program.