Dear Supporter,
We are happy to present you the AABIP 2026 Industry Sessions Manual. AABIP 2026 will take place in Denver, CO (USA) on August 20-22, 2026.
Conference Venue
Hyatt Regency Denver
Colorado Convention Center
650 15th St, Denver,
CO 80202, United States
View on map
Conference Website
For updated information regarding the conference, please click here:
AABIP 2026 Conference Official website
This manual covers important information and is designed to assist in preparing for your Industry Session. We trust that you will find it helpful, and we suggest you read all the information presented. It will take you very little time now and could save you a great deal of time later.
Please forward this manual to everyone who is working on this project.
Diyana Yosifova
Exhibition Manager & Industry Coordinator
E: dyosifova@kenes.com | Tel: +41 22 908 0488 Ext: 258
Exhibitors and Supporters Portal
Each supporter will receive an e-mail with login details to access the Portal. The Portal enables supporters to:
- Submit a company logo and profile
- Submit deliverables as per contract
- Order lead retrievals/scanners
Link to access the Portal: https://exhibitorportal.kenes.com
Notes:
- The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
- Access to all Portal services will be available only after submission of your company profile and logo.
- Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.
Contact Information
Kenes Contacts:
Conference Organizer
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel: +41 22 908 0488
Exhibition & Industry Coordinator
Diyana Yosifova
Tel: +41 22 908 0488 Ext: 258 | E-mail: dyosifova@kenes.com
Industry Liaison & Sales
Paula Suarez
E-mail: psuarez@kenes.com
Hotel Accommodation
Irina Sapir
E-mail: isapir@kenes.com
https://aabipconference.com/book-your-hotel/
AV Coordinator
Mike Perchig
E-mail: nest@nest-av.com
Registration Specialist
Melissa Gynesh
E-mail: reg_aabip26@kenes.com
Product Marketing Coordinator
Olaya Espejo
E-mail: oespejo@kenes.com
Contractors:
Catering
Hyatt Regency Denver
Exclusive service
- AABIP26 Menu for sponsored sessions (breakfast and lunch): available here
- AABIP26 Menu for Demo Suites: available here
To order or discuss in further detail, please contact Jennifer King at Jennifer.King@Hyatt.com or +1 303 486 4483.
Always CC the Industry Coordinator: dyosifova@kenes.com
Deadline: Menu selections: Thursday, July 30, 2026 / FINAL guarantees: Thursday, August 13, 2026
Shipping & Freight Handling
Viper
For inquiries, please contact Krista D’Amico
Email: krista@vipertradeshow.com
Viper Shipping Forms, Labels, Material Handling Form and Inbound form
Viper Online Order Form
Viper is the exclusive handler inside the venue.
Furniture / Graphics & Signage / Plants & Floral Arrangements
Viper
Official Builder
Viper Show Coordinator: Ashley Castillo | ashley@vipertradeshow.com
Viper Online Order Form
Only the main contact will have access to place online orders. Usernames and passwords will be sent shortly by Viper. If an additional contact or EAC needs access to the Viper Tradeshow online portal, please contact your Exhibitor Services Coordinator: Ashley Castillo | ashley@vipertradeshow.com
Industry - Deadlines and Key Dates
| Action Item (Please refer to your signed contract) | Deadline | Contact Person |
| Staff Hotel Reservation | As soon as possible | Irina Sapir isapir@kenes.com https://aabipconference.com/book-your-hotel |
| Payment of Invoice Balance | Must be received in full one week prior to the Conference | FP&A Team accountsreceivables@kenes.com |
| Session Final Agenda (for approval by Scientific Committee) | As soon as possible and no later than July 09, 2026 | Please send by email as per the requested specifications to the Industry Coordinator: dyosifova@kenes.com |
| Promotional E-mail Blast (Exclusive and Joint Mailshot) | Thursday, July 23, 2026 | |
| Dedicated webpage with 4-min Video | Thursday, July 23, 2026 | |
| Mobile App Adverts | Thursday, July 23, 2026 | |
| Badge Scanner App / Lead Retrieval System | Thursday, Agust 06, 2026 | Via Kenes Exhibitor’s Portal: https://exhibitorportal.kenes.com |
| Furniture Rental / Graphics & Signage / Plants & Floral Arrangements | Friday, July 18, 2025 ADVANCE ORDER DISCOUNT DEADLINE Forms must be received by Viper with full payment to receive discounted rates. No refunds for cancellations are provided after this date. Standard pricing will apply to all orders received after the published deadline and onsite. Orders after this deadline are subject to availability. | Viper For inquiries, please contact Ashley Castillo: ashley@vipertradeshow.com Viper Online Order FormOnly the main contact will have access to place online orders. Usernames and passwords will be sent very shortly by Viper. If an additional contact or EAC needs access to the Viper Tradeshow online portal, please contact your Exhibitor Services Coordinator: Ashley Castillo | ashley@vipertradeshow.com |
| Placing orders for Sessions Recording, Voting /Ask the Speaker and other Technology Products and Services | As soon as possible, preferably before July 09, 2026 | Olaya Espejo oespejo@kenes.com |
| Catering Services Hyatt Regency Denver Exclusive Service | Menu selections: Thursday, July 30, 2026 FINAL guarantees: Thursday, August 13, 2026 | Jennifer King Jennifer.King@Hyatt.com Please always CC Diyana Yosifova dyosifova@kenes.com
|
| Hostesses & Temporary Staff Hire | To be advised | To be advised |
| AV – scheduling Tech rehearsal, placing orders for extra AV for the Sponsored Sessions and AV for Demo suites | July 23, 2026 | Mike Perchig nest@nest-av.com |
| Shipping & Material Handling Services | ||
| Door to door | Please contact Viper | Viper Any questions or difficulties, please email: ashley@vipertradeshow.com |
| Airfreight shipments | ||
| Shipment via Advance Warehouse | Shipments should arrive on or between business days: Friday, July 11, 2025 – Friday, August 08, 2028 Receiving Hours: M – F | 8 AM – 4 PM Advance Warehouse must receive your freight by EOD on 8/01/25 to avoid late charges. | |
| Show Site Deliveries | Only on Wednesday, August 13, 2025 | 9:00 AM – 4:00 PM @ JW Marriott Austin. All show site shipments are to be delivered this day only. Shipments sent before Wednesday, August 21, 2024 are at risk of being refused. Additional charges by venue and Viper may apply | |
Sponsored Sessions Agenda Format & Deadline (Breakfast and Lunch Sponsored Sessions)
Initial information submission:
If you have already finalized the speakers who will give a talk in your symposium, please share with us their details as soon as possible. Please specify country and email address for each speaker.
Final Agenda submission:
Please submit the final session program using the attached Agenda Format via email to dyosifova@kenes.com as early as possible and no later than July 09, 2026 (6 weeks prior to the Conference).
The final proposed program should include:
- Session Title (up to 110 characters including spaces)
- Session Description (up to 200 words, you can also include hyperlinks inside of it)
- Speaker Presentations Titles
- Timing (duration of each speaker presentation and full timing of the agenda)
- Speaker/Moderator Full Name
- Speaker/ Moderator Country
- Speaker/ Moderator E-mail
- Speaker/ Moderator Affiliation
- Speaker/ Moderator Bio and Photo (please see specs below)
Please see below specs for Speaker Bio and Photo.
- Speaker Bio – up to 200
- Speaker Photo – 180×240 px, JPG Format
In case of changes to your session title or program after submission, please update the Industry Coordinator: Diyana Yosifova at dyosifova@kenes.com.
Sponsored Sessions Timetable (Breakfast and Lunch Sponsored Sessions)
| Date | Time | Company Name | Session Hall Onsite | Type of Session |
|---|---|---|---|---|
| Thursday, August 20 | 1:00 PM–1:45 PM | Medtronic | BREAKOUT 2 | Lunch Session |
| Thursday, August 20 | 1:00 PM–1:45 PM | Olympus America Inc. | BREAKOUT 1 | Lunch Session |
| Thursday, August 20 | 1:00 PM–1:45 PM | Optellum | PLENARY | Lunch Session |
| Thursday, August 20 | 1:00 PM–1:45 PM | Pulmonx | BREAKOUT 3 | Lunch Session |
| Friday, August 21 | 6:45 AM–7:30 AM | Pleural Dynamics | BREAKOUT 1 | Breakfast Session |
| Friday, August 21 | 6:45 AM–7:30 AM | Siemens Healthineers | BREAKOUT 2 | Breakfast Session |
| Friday, August 21 | 12:45 PM–1:30 PM | 4DMedical | PLENARY | Lunch Session |
| Friday, August 21 | 12:45 PM–1:30 PM | Johnson & Johnson MedTech | BREAKOUT 1 | Lunch Session |
| Friday, August 21 | 12:45 PM–1:30 PM | Olympus America Inc. | BREAKOUT 2 | Lunch Session |
| Friday, August 21 | 12:45 PM–1:30 PM | Qure.ai | BREAKOUT 3 | Lunch Session |
| Saturday, August 22 | 12:30 PM–1:15 PM | Pinnacle Biologics | BREAKOUT 1 | Lunch Session |
*Please take in mind the punctuality for starting and finishing times, as the time for each session is limited.
Timetable and halls are subject to changes. The most updated timetable is published on the AABIP 2026 Conference website.
Important information:
- Industry Supported Sessions are not included in main Conference CME/CPD credits.
- In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your session. Please coordinate directly with the Industry Coordinator, Diyana Yosifova at: dyosifova@kenes.com.
- We recommend arriving early to set up the hall prior to the start of your session. A member of the Kenes Operational team will be available onsite should you need any assistance.
- Handouts are allowed to be distributed at the entrance to the Session Hall; however, it is NOT permitted to place material on the seats inside the hall.
- Printed tent cards placed on the head table are allowed and should be produced and provided by the supporter.
- We ask presenters to follow the time schedule precisely in order for the day’s events may run smoothly. The updated scientific program can be found on the AABIP 2026 Conference website
Catering / F&B for Sponsored Sessions (Breakfast and Lunch)
Catering for Breakfast and Lunch sponsored sessions
- The catering is exclusive to Hyatt Regency Denver.
- It is mandatory for the Supporters who have a Lunch or Breakfast Session, to order Lunch/Breakfast catering for their sessions as follows:
- for Lunch sessions, a minimum of 100 meal boxes is required.
- for Breakfast sessions, a minimum of 30 meal boxes is required.
- To order Catering for your Breakfast or Lunch sponsored session, please refer to the AABIP26 Menu for Breakfast and Lunch Sponsored Sessions.
- To order or discuss in further detail, please contact Jennifer King at Jennifer.King@Hyatt.com or +1 303 486 4483.
- Please always CC the Industry coordinator: dyosifova@kenes.com
- Deadline: Menu selections: Thursday, July 30, 2026 / FINAL guarantees: Thursday, August 13, 2026
- It is recommended to indicate that you will offer catering/lunch boxes in all your publications, as it will help to increase the attendance (as long as it is in line with the supporter’s internal compliance policy).
Speakers' Expenses
As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Session speakers have already been invited by the Conference.
Session Halls - Technical Details
| Hall Name | Hall Capacity | Hall Layout | Location | Default Stage setting and Furniture |
| MAIN HALL | 500 ppl | Theater | Level 3 | stage 6 soft chairs 3 coffee tables 1 digital lectern (see details under tab: AV Equipment Onsite) |
| BREAKOUT 1 | 173 ppl | Theater | Level 3 | stage 1 skirted table for 6 persons 6 chairs 1 digital lectern (see details under tab: AV Equipment Onsite) |
| BREAKOUT 2 | 154 ppl | Theater | Level 3 | stage 1 skirted table for 6 persons 6 chairs 1 digital lectern (see details under tab: AV Equipment Onsite) |
| BREAKOUT 3 | 173 ppl | Theater | Level 3 | stage 1 skirted table for 5 persons 5 chairs 1 digital lectern (see details under tab: AV Equipment Onsite) |
| BREAKOUT 4 | 122 ppl | Theater | Level 3 | stage 1 skirted table for 6 persons 6 chairs 1 digital lectern (see details under tab: AV Equipment Onsite) |
*Final halls capacity will be determined by the conference scientific program, and it can slightly decrease.
In order to support you in the best possible way, please share your plans and requirements with us. This information is invaluable for the success of your session. Please coordinate directly with the Industry Coordinator, Diyana Yosifova at dyosifova@kenes.com.
Location and Layout
Audio-Visual (AV) Equipment Onsite
Coming soon
Technical Rehearsal
We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com. A 20-minute technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.
Presentations Upload Onsite (Speakers' Ready Room)
If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue in the morning – and at least 1 hour before the start of the session.
Online uploading of the presentations will also be possible (instructions to follow).
Please note that the Computers for the Presentations will be supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9.
If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the session or as soon as you arrive at the venue in the morning. Please make sure to check it with the technician in the session hall where your lecture is taking place, during a coffee or lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.
Important Note for Macintosh Users
To use MAC presentations on the PC compatible meeting computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:
- Convert it to PowerPoint or PDF.
- Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
- Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).
As previously mentioned, we strongly recommend scheduling a 20-minute technical rehearsal and testing the presentations during the rehearsal. Please plan directly with the Conference Audio Visual Coordinator.
Promotional Items
Please refer to the Deliverables section on the website: https://aabipconference.com/important-information-for-sponsors-exhibitors/deliverables-specs-deadlines/
Kindly refer only to the relevant items in accordance with your sponsorship agreement.
Please submit all relevant items as per the guidelines below via email to the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.
Sponsored Sessions Signage (Optional)
Supporters have the option to create signage promoting their Lunch sponsored sessions according to the below guidelines.
The session signage must be produced by the supporter.
Self-Standing Sign at the Entrance of the Hall
1x free standing vertical sign can be placed at the entrance of the session hall 30 minutes prior to the session’s published start time (max. dimensions: 38″ W x 84″ H)
Stage Banner
1x free standing vertical sign can be placed on/next to the stage (max. dimensions: 38″ W x 84″ H)
Self-standing signage at the Exhibition Area
The Supporter is entitled to place 1x free standing vertical sign (max. dimensions: 38″ W x 84″ H) advertising the session on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Industry Coordinator and Exhibition Manager regarding exact time and location.
Digital Lecterns
All Halls will have a designed “digital” lectern (for more information please refer to tab: AV Equipment Onsite).
The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor.
Please note:
- Due to CME/CPD accreditation criteria, you may not place signage advertising your session in any other locations unless coordinated with Kenes staff onsite.
- The session signage is optional and must be produced by the supporter.
- Please make sure to indicate the following disclosure on the signs: This session is not included in main Conference CME/CPD credits.
Miscellaneous Information
Wi-Fi
Complimentary Wi-Fi will be provided by the conference during official conference days at most areas.
This public Wi-Fi connection is limited for basic web browsing or checking emails.
Should you have any internet-based feature/device/activity at your booth (for example: product demonstrations, etc), we strongly recommend ordering a dedicated internet connection for your booth (wireless or wired connection) to guarantee a consistent internet connection inclusive of technical support.
If you wish to order a dedicated internet connection for your booth or Demo suite (wireless or wired connection), please contact the Exhibition Manager, Ms. Diyana Yosifova at: dyosifova@kenes.com.
Important:
- Please be advised private Wi-Fi networks installations in the booth are not allowed.
- The venue and the organizer reserve the rights to discontinue any activity which interfere with the hall Wi-Fi coverage.
- The exhibitor is responsible for following legal, ethical, moral and generally accepted internet and e‐mail conduct when communicating across the conference’s network. The venue reserves the right to disconnect and/or limit a user’s right to or use of the network if rules and conditions are not respected.
Waste Disposal
Please note that it is the supporter’s responsibility to leave the session hall in a clean and tidy manner once your session has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of your session. Any discarded waste, including promotional material, left behind will be removed by the Conference organizers at the expense of the supporter concerned.
Industry Session Badges
Each industry session organizer is entitled to up to 10 Industry Session badges which allow access to their Industry Session only. These badges will not display individual names. Industry Session badges will be prepared upon request only and can be collected at the Registration desk 2 hours prior to start of your Industry session. Industry Session Badges need to be returned to the Registration desk after the session has ended.
Demo Suites
Demo Suites
Supporters interested in renting a demo suite during AABIP 2026 Conference should contact Industry Liaison & Sales, Ms. Paula Suarez at psuarez@kenes.com.
Supporters, who have rented a demo suite: please contact the Industry coordinator Diyana Yosifova dyosifova@kenes.com with your preferred setup for the room and how many participants are expected.
Meeting room Setup changes deadline: August 03, 2026
Power Requirements
Please let us know your power needs. Based on your requirements, we will coordinate with the hotel and power provider to prepare a separate and comprehensive cost estimate.
AV Services for Demo Suites
AV is not included in the rental fee and must be arranged separately through our AV Coordinator:
- Contact: Mike Perchig at nest@nest-av.com
- Deadline: July 23, 2026 (Late orders may incur rush fees and are subject to availability)
Catering Services for Demo Suites
Catering is not included in the rental fee and is provided exclusively by Hyatt Regency Denver.
- Deadline: Menu selections: Thursday, July 30, 2026 / FINAL guarantees: Thursday, August 13, 2026 (Surcharge may apply for late orders, depending on availability)
- Menu: AABIP26 Sponsors Menu for Demo Suites: available here
- Contact: Jennifer King: Jennifer.King@Hyatt.com | +1 303 486 4483
- Please CC: dyosifova@kenes.com on all correspondence
Lead Retrieval Options
“K-Lead” Application – Barcode Scanner Application
Lead Retrieval Wireless Barcode Readers can be a helpful tool for receiving contact information about participants who attend your symposium.
We are pleased to offer you the K-Lead Application. Supporters can download the K-Lead app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ contact information with a quick scan of their badge.
Advantages of the K-Lead application:
- Seamless Integration: Download directly to your device; no extra hardware needed!
- Effortless Scanning: Quickly scan attendee badges to capture leads.
- Customizable Notes: Add personal comments to each lead for better follow-up.
- “Quick Scan” Function: Ability to quickly scan delegates as they enter the symposium hall.
- Instant Access: Get real-time lead information for immediate engagement.
- Compatibility: Download from the Apple Store or Google Play using “Kenes K-Lead App.
Cost per unit: $750 (excluding 4% credit card charges fees, excluding VAT if applicable).
Device is NOT included!
Deadline: 2 weeks prior to the conference
Onsite rate of $850 will be applied for order received after above deadline.
Unlock the Power of K-Lead Plus:
- Automated Follow-up Emails: Immediately after scanning, send personalized emails to every lead. Make every connection count without lifting a finger!
- Tailored Email Customization: Craft the perfect message with customizable subject lines, email content, and signatures. Attach PDFs to add a polished, personal touch that stands out.
- Timely Engagement: Say goodbye to the hassle of manual follow-ups. K-Lead Plus handles it by sending tailored emails right after each scan, keeping your brand top of mind.
- Trackable Insights: Monitor how your emails perform with engagement metrics. Learn what works and refine your strategies for maximum impact, ensuring you’re always improving.
- Compatibility: K-Lead Plus requires at least one K-Lead license purchased.
Cost for K-Lead Plus: $350
Key Notes for K-Lead and K-Lead Plus:
- Device Not Included: The application must be installed on your personal or company device (tablet/smartphone).
- Reliable Data: Participant badge barcodes carry contact details as provided by registrants or their agencies. Note: Group registration may contain generalized information.
- Content Responsibility: Information content is managed by the registrant or their agency, not Kenes Group or the Organizing Committee.
- Easy Reservation: Secure your Wireless Barcode Reader in the Exhibitor’s Portal https://exhibitorportal.kenes.com.
- GDPR Compliance: We’ve updated our privacy policy in compliance with GDPR. Your personal data won’t be shared without consent. Presenting your badge for scanning implies consent to share your details.
- By purchasing the K-Lead and K-Lead Plus, Exhibitors and Sponsors agree to Data Processing Agreement.
How to order K-Lead and K-Lead Plus? -> These services are available to purchase from the Exhibitor’s Portal https://exhibitorportal.kenes.com
API Integration
Do you want to use your own scanning device or app? Need real-time API integration?
We’re excited to introduce our new API-sharing service that seamlessly integrates delegate data from our events directly into your CRM. No more manual data entry – just instant, secure, and accurate lead transfer.
How it works:
Instant API Access – Scan delegate badges using your own app and retrieve full attendee details. Real-Time Sync – Automatically update your CRM. CRM Compatibility – Integrates with major CRM systems like Salesforce, HubSpot, and Microsoft Dynamics. Data Accuracy – Ensure accurate, up-to-date delegate info, reducing manual entry errors. Custom Mapping – Adapt data fields to fit your CRM’s structure. Secure & Compliant – Advanced encryption ensures data protection. Analytics & Reporting – Gain insights on leads and engagement.
If you are interested in the API Integration service, please contact the Industry Coordinator at dyosifova@kenes.com for more information.
Innovative Products for Sposnored Sessions
Maximize your Participant Experience – Use our innovative technologies for your session
Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:
- Sessions Recording and many more products designed for capturing and recording session content.
- Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
- Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.
We also provide tailor made customized solutions – contact us to make it happen!
PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.
Please contact us to discuss your needs and our relevant solutions.
Please submit your order by July 7, 2026. Orders received after the deadline will incur rush fees.
Blackout Policy
Viper is the official freight forwarder for this Conference.
For shipping instructions, please click here: 2026 AABIP Shipping forms, Labels, Material Handling Form and Inbound Form
Shipping Instructions include:
- Shipping Order Form
- Material Handling Form
- Inbound Shipping Information
- VTS Material Handling Terms & Conditions
- Labels
Contact details:
Viper
Ashley Castillo
Email: ashley@vipertradeshow.com
Advance Warehouse Delivery Information
Receiving Hours: M–F | 8AM – 4PM
25 AABIP
Viper Tradeshow Services
c/o R & R Airfreight
17750 Lookout Road
Building 5, Ste. 535,
Schertz, TX 78154
All shipments must include your company name, booth number and 25AABIP ANNUAL CONFERENCE on the freight.
*Deliver by Friday, August 01, 2025 to avoid late fees!*
**Last day of warehouse receiving August 8, 2025**
Weight ticket or BOL must be presented at the time of the delivery.
Show-Site Delivery Information
Receiving only during exhibitor move- in times.
26AABIP
JW MARRIOTT AUSTIN
Level 3
c/o Viper Tradeshow Services
110 East 2nd Street, Austin Texas, 78701
All shipments must include your company name, booth number and 26AABIP ANNUAL CONFERENCE on the freight
*Deliver on Wednesday, August 19, 2026 | 3:00 PM – 11:00 PM ONLY*
Weight ticket or BOL must be presented at the time of the delivery.
Shipping Instructions
Viper is the official freight forwarder for this Conference.
For shipping instructions, please click here: 2026 AABIP Shipping forms, Labels, Material Handling Form and Inbound Form
Shipping Instructions include:
- Shipping Order Form
- Material Handling Form
- Inbound Shipping Information
- VTS Material Handling Terms & Conditions
- Labels
Contact details:
Viper
Krista D’Amico
Exhibitor Services Coordinator
C: | O:
Email: krista@vipertradeshow.com
M-F 8 am-4 pm
www.vipertradeshow.com
Advance Warehouse Delivery Information
Receiving Hours: M–F | 8AM – 4PM
26 AABIP
Viper Tradeshow Services
c/o R & R Airfreight
17750 Lookout Road
Building 5, Ste. 535,
Schertz, TX 78154
All shipments must include your company name, booth number and 26AABIP ANNUAL CONFERENCE on the freight.
*Deliver by Friday, August 01, 2025 to avoid late fees!*
**Last day of warehouse receiving August 8, 2025**
Weight ticket or BOL must be presented at the time of the delivery.
Show-Site Delivery Information
Receiving only during exhibitor move- in times.
26AABIP
JW MARRIOTT AUSTIN
Level 3
c/o Viper Tradeshow Services
110 East 2nd Street, Austin Texas, 78701
All shipments must include your company name, booth number and 26AABIP ANNUAL CONFERENCE on the freight
*Deliver on Wednesday, August 19, 2026 | 3:00 PM – 11:00 PM ONLY*
Weight ticket or BOL must be presented at the time of the delivery.
Insurance of Goods
All cargo should be insured from point of origin
